Procurement details: UKEB website redevelopment project (Phase 2 - Alpha, Beta, Live)

• Term or acronym:

  UKEB (UK Endorsement Board)

• Definition:

  UKEB (UK Endorsement Board) - The UKEB influences, endorses and adopts new or amended international accounting standards issued by the International Accounting Standards Board (IASB) for use by UK companies. UKEB website - https://www.endorsement-board.uk/

• Term or acronym:

  FRC (Financial Reporting Council)

• Definition:

  FRC (Financial Reporting Council) - UK regulator for auditors, accountants and actuaries, which also sets the UK's Corporate Governance and Stewardship Codes. The FRC provides operational resource and support to the UKEB, via a Service Level Agreement.

• Summary of work:

  The UKEB / FRC has undertaken a Phase 1 Discovery / User Research. Following on from our Discovery phase were are proceeding with the report recommendations to: * Run a design-led Alpha phase focused on information architecture and content design * Redesign the site in line with GOV.UK standards and the design recommendations derived from user needs * Develop the new website in an open-source, monolithic CMS to reduce costs, simplify technology and meet priority user and editorial needs * Focus development on priority user and organisational needs, also considering additional technical recommendations This should be delivered with a timeline of 6 weeks for Alpha and 8-10 weeks for Beta to Live.

• Where the supplied staff will work:

  No specific location (for example they can work remotely)

• Who the organisation using the products or services is:

  N/A - this will be a public tool

• Why the work is being done:

  The UKEB requires a robust, cost-effective Content Management System which provides an easy-to-use experience for authors and editors. Site users require an improved experience, especially in terms of finding content and navigating around the website.

• The business problem:

  The UKEB's current website lacks basic features, such as a search engine and effective navigation, which makes content hard to find for users as the website grows. The website also lacks Accessibility compliance to a WCAG 2.2. AA standard. The authoring environment relies on publishing pipelines that are not instantaneous and subject to occasional failure.

• User type:

  Various - as below

• Definition:

  The primary audience groups for the UKEB website are: • Accounting Firms & Institutes • Preparers • Academics Investors • Investors

• Work done so far:

  Phase 1 - Discovery phase - User research / insights.

• Which phase the project is in:

  Alpha

• Existing team:

  The team consists of the FRC's Digital and Website Manager (who acts as project manager for this development) and the UKEB's Operations Director (Senior Responsible Officer) and Operations Officer (day-to-day management of current website).

• Address where the work will be done:

  Remotely

• Working arrangements:

  The supplier's staff will work in their own premises and UKEB/ FRC is not responsible for providing any work infrastructure. Virtual meetings can be arranged to work with UKEB/ FRC between 9.00am and 5.00pm BST Monday to Friday. However, the UKEB/ FRC is willing to facilitate face-to-face meetings at the UKEB's London / Canary Wharf office, if required and agreed by both parties.

• Security and vetting requirements:

  Baseline Personnel Security Standard (BPSS)

• More information about the Security requirements:

  TBC

• Latest start date:

  3 January 2025

• Contract length:

  2 years 0 months 0 days

• special term or condition:

  Note - The maximum budget is £130,000 (excluding VAT and any additional costs such as hosting, support etc). The stage 2 timelines are yet to be finalised.

• Indicative maximum:

  £130000

• Indicative minimum:

  The contract value is not specified by the buyer

• Contracted out service or supply of resource?:

  Contracted out service: the off-payroll rules do not apply

• How many suppliers to evaluate:

  3

• Technical Competence:

  70%

• Cultural fit:

  10%

• Social values:

  0%

• Price:

  20%

• Essential skills and experience:

  35%

• Nice-to-have skills and experience:

  5%

• Technical questions:

  60%

• Description:

  1. Recent experience, expertise and transferrable skills in projects of this nature, your response should including an outline of the open-source monolithic CMS proposed for this project?

• Weighting:

  35%

• Description:

  2. Robust and effective approach(es) and methodology for delivery of this requirement, including the lifecycle of the proposed CMS. For example, when does the current version reach end of life, what is the upgrade process and would this require further significant investment?

• Weighting:

  35%

• Description:

  3. Recent experience of redesign websites in line with GOV.UK standards and the design recommendations derived from user needs.

• Weighting:

  30%

• Description:

  1. Experience of recommending and supporting approaches to hosting, post-launch support and continuous improvement (please provide examples).

• Weighting:

  100%

• Question:

  To be provide at Stage 2

• Weighting:

  100%

• Question:

  1. How will you manage the project and ensure that important decisions or changes within are communicated, and agreed, in a transparent and timely manner with relevant stakeholders involved in the project? (50%)

• Weighting:

  50%

• Question:

  2. Can you share a recent example where your organisation learned from a setback and how this learning is transferrable to this project and promotes a culture of continuous learning? (50%)

• Weighting:

  50%

• Pricing model:

  Capped time and materials

• Additional assessment methods:

  Interview

  Work history

• Level:

  Not Considered Relevant

• Score:

  0

• Description:

  0 = Not Considered Relevant

• Level:

  Poor and Only Partially Relevant

• Score:

  20

• Description:

  20 = Poor and Only Partially Relevant

• Level:

  Limited and Partially Relevant

• Score:

  40

• Description:

  40 = Limited and Partially Relevant

• Level:

  Satisfactory and Relevant

• Score:

  60

• Description:

  60 = Satisfactory and Relevant

• Level:

  Good and Highly Relevant

• Score:

  80

• Description:

  80 = Good and Highly Relevant

• Level:

  Excellent and Completely Relevant

• Score:

  100

• Description:

  100 = Excellent and Completely Relevant

• Publication of stage 1:

  03/10/2024

• Clarification period closes:

  11/10/2024 12:00

• Deadline for suppliers to submit their stage 1 responses:

  17/10/2024 16:00

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