Procurement details: Provision of Infrastructure Systems Assessments and Targeting (ISAT)

• Summary of work:

  Phase one of the programme is the development of an infrastructure systems modelling tool allowing the visualisation of the infrastructure within an AO, map the complex infrastructure inter-dependencies and allow the interrogation of the model to provide decision support to Comds at all levels. The Authority reserves the right to place Follow On work with the Supplier as specified within the Statement of Requirements for Phase 2 & 3 depending on the technical results of Phase 1. If at the end of Phase 1 follow on work is not desirable, the Authority may wish to Terminate the Contract in accordance with the Digital Outcomes & Specialist Terms & Conditions. If, however, Phase 2 is desirable, the feasibility of any additional work is subject to the Authority’s internal funding approval. Phase 2 & Phase 3 work Authorisation must be exercised in writing by a Commercial Officer. Any follow-on work carried out without the Authority’s written authorisation will be at the Supplier’s risk and the Authority will not be obliged to pay for the work.

• Where the supplied staff will work:

  South East England

• Who the organisation using the products or services is:

  Army HQ

• Why the work is being done:

  Through Infrastructure Systems Assessment & Targeting (ISAT), Defence will be able to intelligently and precisely target infrastructure, enabling disproportionate operational effects providing commanders a significant advantage and denying these benefits to adversary forces. The ISAT Programme will also tackle pan-Defence challenges such as the curation, assurance and storage of sovereign data, the integration of multi-domain systems and enhancing decision support and situational awareness.

• The business problem:

  The integration of ISAT as a Military Engineering process using a secure and resilient digital tool to enable precise analysis and targeting of infrastructure systems; in order to provide land forces with operational advantage whilst denying such benefits to adversary forces.

• User type:

  Military Engineer

• Definition:

  As a Military Engineer I need to understand infrastructure systems to enable offensive and defensive action for Operational advantage.

• Any pre-market engagement done:

  N/A

• Work done so far:

  DDAP/Spindle. The ISAT Spindle sprint served as a capability concept demonstrator (CCD) for the ISAT framework to inform the system requirements of the ISAT framework described in this SOR. User feedback of the CCD will be shared with the Contractor. Doctrine. ISAT doctrine has been developed which defines the ISAT process and the theory which underpins the analysis. The doctrine must be the foundation for any code that automates or digitalises any part of the ISAT process.

• Which phase the project is in:

  Alpha

• Existing team:

  Programme Director Programme Manager Programme Team Technical lead Doctrinal development works package delivered. Some dependency between projects exists.

• Address where the work will be done:

  12 Engineer Group HQ, RAF Wittering, Peterborough, PE8 6HB. The place of delivery for the contract shall be at such location(s) as agreed between the outcomes supplier and the Authority and will be dependant on the outcomes required at that time.

• Working arrangements:

  The contract is to be delivered in a collaborative manner to ensure the Clients requirements are understood and met. The Client will seek to have service personnel attend sprints for mutual benefits of both parties. The supplier is to provide fortnightly updates to the Programme Manager (remotely), a monthly progress meeting (can be attended remotely) and a quarterly progress meeting attended face to face.

• Security and vetting requirements:

  Security Check (SC)

• More information about the Security requirements:

  Security Clearance (SC) will be required for the duration of the role. Incumbents are to follow both the letter and spirit of Army Headquarters security regulations.

• Latest start date:

  10 October 2024

• Contract length:

  2 years 0 months 0 days

• Optional extension:

  0 years 6 months 0 days

• special term or condition:

  The Authority has assessed this requirement outside the scope of IR35. This assessment has been conducted in accordance with the MoD Intermediaries Legislation IR35 Guidance and is deemed as an output/outcome based contract. Whereby the supplier is responsible for managing their resources to deliver the required outputs, and they have responsibility and liability for the all the work and its delivery.

• Indicative maximum:

  The contract value is not specified by the buyer

• Indicative minimum:

  The contract value is not specified by the buyer

• Contracted out service or supply of resource?:

  Contracted out service: the off-payroll rules do not apply

• How many suppliers to evaluate:

  3

• Technical Competence:

  45%

• Cultural fit:

  5%

• Social values:

  10%

• Price:

  40%

• Essential skills and experience:

  6%

• Nice-to-have skills and experience:

  3%

• Technical questions:

  91%

• Description:

  Demonstrable experience within last 5 years, with dates, of devising, managing and developing APIs with knowledge of the wider architectures to deliver a robust and scalable solution. (3%)

• Weighting:

  50%

• Description:

  Demonstrable experience within last 5 years, with dates, of providing the installation, configuration and technical consultancy to implement the API design and solutions. (3%)

• Weighting:

  50%

• Description:

  Provide two examples of where your company has provided a comparable service capability, highlighting the outcomes and benefits achieved. Use case studies that detail challenges faced, and solutions implemented. (3%)

• Weighting:

  100%

• Question:

  Provide a summary of the ISAT Framework requirement and your proposed solution in accordance with the Statement of Requirement (SOR) including your approach and methodology to meeting ISAT’s programme impact, objectives, outputs, system requirements and user requirements. (8%)

• Weighting:

  20%

• Question:

  Describe meeting functional requirements: Provide a detailed description of how you will meet each functional requirement, using specific examples and methodologies. (5%)

• Weighting:

  13%

• Question:

  Provide clear and specific examples of Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) that you commit to for this contract. Include historical data or case studies that show your ability to meet or exceed these KPIs and SLAs on similar projects. (2%)

• Weighting:

  6%

• Question:

  Present a plan for the validation and deployment of the software, including timelines, testing procedures, and acceptance criteria. (2%)

• Weighting:

  6%

• Question:

  Explain your approach to project management, including methodologies, tools, and processes. (2%)

• Weighting:

  6%

• Question:

  Discuss methods for effective collaboration with the client, ensuring clear communication channels and feedback mechanisms. Provide examples of successful project management and collaboration from previous projects. (2%)

• Weighting:

  6%

• Question:

  Identify the risks and dependencies associated with this requirement and provide potential mitigation strategies. Ensure the risk management plan includes monitoring mechanisms and contingency plans. (2%)

• Weighting:

  6%

• Question:

  Describe how you will demonstrate value to the Client throughout the contract period. (2%)

• Weighting:

  6%

• Question:

  Demonstrate actions to identify and manage cyber security risks in the delivery of the contract, including those in the supply chain, in accordance with DEF STAN 05-138. Include specific measures and protocols for ensuring cyber security. (2%)

• Weighting:

  6%

• Question:

  Provide evidence of skills/experience of potential suitably qualified and experienced personnel, including indicative CVs, who will potentially provide required services. List roles, responsibilities, and number of resources you need for each stage of the work. Ensure the team structure is detailed, with clear alignment between roles and project requirements. (5%)

• Weighting:

  13%

• Question:

  Explain strategies for retaining key personnel and skills throughout the duration of the contract. (2%)

• Weighting:

  6%

• Question:

  Describe how you will scale up and down resources, whilst ensuring quality and consistency. (2%)

• Weighting:

  6%

• Question:

  Demonstrate your ability to foster an open, collaborative working relationship at all levels, emphasizing excellent communication and coordination skills. Provide examples of previous projects where these cultural fit elements were successfully implemented. (3%)

• Weighting:

  60%

• Question:

  Detail how you will communicate effectively with users and technical architects, and outline methods for resolving complex integration issues. Include specific communication tools and protocols to be used. (2%)

• Weighting:

  40%

• Question:

  Social Value - Describe how you will create employment and training opportunities, particularly for people in industries with known skills shortages or in high growth sectors. Provide examples of similar initiatives from previous projects. (4%)

• Weighting:

  40%

• Question:

  Social Value - Describe how you will consider equality and diversity in the provision and operation of services. Include specific policies and practices that will be implemented. (3%)

• Weighting:

  30%

• Question:

  Social Value - Describe how your supply chain will ensure ethical considerations. (3%)

• Weighting:

  30%

• Pricing model:

  Fixed price

• Additional assessment methods:

  None

• Question and answer session details:

  Not Applicable

• Level:

  Not met

• Score:

  0

• Description:

  The response does not meet any of the requirements or no response has been provided. An unacceptable and / or non-compliant response with serious reservations, demonstrating no understanding of the requirement.

• Level:

  Partially met

• Score:

  1

• Description:

  The response has met some, but not all elements of the requirement, which poses risk that the proposal will not meet the deliverables required. The response does not demonstrate a full understanding of the requirement posing major concerns.

• Level:

  Fail

• Score:

  1

• Description:

  A raw score of 0 or 1 to any of the technical evaluation criteria will deem the Potential Provider technically non-compliant and they will not progress further through the process.

• Level:

  Met

• Score:

  2

• Description:

  The response is acceptable and meets all the basic requirements. However, the response is not sufficiently detailed to minimise risk and / or the proposed approach may require additional support (in addition to that outlined in the Statement of Requirements) from the Contracting Authority to meet its deliverables.

• Level:

  Exceeded

• Score:

  3

• Description:

  The response exceeds requirements, providing detail that minimises risks to delivery. The response is comprehensive and unambiguous, demonstrating a thorough understanding of the requirements and providing details of how the requirement will be met in full without additional support from the Contracting Authority, other than that outlined within the Statement of Requirements.

• Publication of stage 1:

  15/08/2024

• Clarification period closes:

  21/08/2024 18:00

• Deadline for suppliers to submit their stage 1 responses:

  30/08/2024 16:00

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