Procurement details: RM1043.8-1-University of Northumbria at Newcastle Culture Connect Data Observatory

• Summary of work:

  We are inviting bids to co-develop and pilot a new open access data observatory for culture in the North of Tyne Combined Authority (NoTCA); the biggest geographic devolved area in England from May 2024. The pilot will bring communities, cultural organisations and venues, the devolved authority (as well as its 12 member councils) and national government closer together to better understand the cultural footprint of public users as they move across the cultural offerings of the devolved region. It aims to upskill users to achieve a new awareness and agency of their data and digital footprint through an integrated cross-sector approach to sustainable digital literacy and co-creation within a city region.

• Where the supplied staff will work:

  No specific location (for example they can work remotely)

• Who the organisation using the products or services is:

  University of Northumbria at Newcastle

• Why the work is being done:

  The Arts and Humanities Research Council (AHRC) creative communities programme is a UK research and innovation (UKRI) investment that aims to capture new understanding of how culture can address regional inequality and help level up the UK. We are working with academic, third and private sector partners to identify and profile examples of good practice and innovations in partnership working and to explore the potential for AHRC research to help build creative communities of the future across all nations of the UK.

• The business problem:

  Developing a shared, live database, the pilot will enable new exchange of knowledge between stakeholders interested in using data for social good. Public users will be acknowledged and rewarded for their engagement through enhanced user experiences from the participating cultural organisations and venues, while the cultural sector and devolved authorities will benefit from access to new data and insight about how, where and when community members move across cultural spaces within a place. The collaborative governance of the pilot will produce an ongoing dialogue as the website is developed and piloted so that it is co-evaluated from inception and generates long-term relationships that can be adopted by the parties and taken forward beyond the lifetime of the award.

• User type:

  Policy Makers

• Definition:

  Local Government decision makers and those that develop local policy

• User type:

  Third Sector Workers

• Definition:

  People who work for Charities or Not for profit organisations.

• User type:

  Academics and Researchers

• Definition:

  University and collaborative partners involved in research to support this activity

• Which phase the project is in:

  Not applicable

• Existing team:

  The project has been co-designed with national (DCMS, ACE, RSA) and devolved partners (M10, WYCA, NoTCA, Newcastle Cultural Compact and NGCV, Newcastle City Council) to ensure it is fit for purpose and can achieve maximum reach and impact within the timeframe of funding.

• Address where the work will be done:

  University of Northumbria and possible partner locations.

• Working arrangements:

  This will be mostly remote with possible face to face meetings to be agreed.

• Security and vetting requirements:

  Baseline Personnel Security Standard (BPSS)

• More information about the Security requirements:

  The above is desirable but not Mandatory

• Latest start date:

  17 May 2024

• Contract length:

  0 years 4 months 0 days

• Optional extension:

  0 years 2 months 0 days

• Indicative maximum:

  The contract value is not specified by the buyer

• Indicative minimum:

  The contract value is not specified by the buyer

• Contracted out service or supply of resource?:

  Contracted out service: the off-payroll rules do not apply

• How many suppliers to evaluate:

  5

• Technical Competence:

  50%

• Cultural fit:

  15%

• Social values:

  15%

• Price:

  20%

• Essential skills and experience:

  50%

• Technical questions:

  50%

• Description:

  Ability to meet the specification and timeline

• Weighting:

  50%

• Description:

  Example of related work with details relating to approach.

• Weighting:

  50%

• Question:

  Could you please outline a delivery schedule, detailing your anticipated delivery of the work packages and check in points with the team? Please include details of your understanding of the project requirements and specification, how you will approach each element to ensure a successful outcome.

• Weighting:

  100%

• Question:

  Please advise how you will ensure collaboration across a range of stakeholders?

• Weighting:

  100%

• Question:

  Please explain the efforts made towards sustainability in this work offering?

• Weighting:

  100%

• Pricing model:

  Time and materials

• Additional assessment methods:

  Case study

• Level:

  Unacceptable

• Score:

  0

• Description:

  Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion

• Level:

  Poor

• Score:

  1

• Description:

  Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous experience/capacity/capability.

• Level:

  Acceptable

• Score:

  2

• Description:

  Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge or skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of similar nature.

• Level:

  Good

• Score:

  3

• Description:

  Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing a similar service to similar clients.

• Level:

  Excellent

• Score:

  4

• Description:

  Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates through experience, knowledge or skills/capacity/capability relevant to providing similar service to similar clients.

• Publication of stage 1:

  23/04/2024

• Clarification period closes:

  26/04/2024 16:00

• Deadline for suppliers to submit their stage 1 responses:

  30/04/2024 17:00

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