Procurement details: TPR1497 DDaT Enterprise Mapping

• Term or acronym:

  TPR

• Definition:

  The Pensions Regulator

• Summary of work:

  The Enterprise Topology model for TPR was previously setup to support an On-Premise application suite and mostly office-based Users. As the organisation has moved to the Cloud and adopted Hybrid working the lack of an up-to-date Enterprise Map for TPR is causing a wide variety of issues, including but not limited to, concerns over the Resilience/Business Continuity and Data Lineage/Governance, Transformation to a data-led and digitally enabled organisation, Security and cost of ownership.

• Where the supplied staff will work:

  South East England

• Why the work is being done:

  TPR have organisational risks aligned to the lack of documentation and understanding of our technology estate. We are looking for a supplier to review our current position and provide a plan, method and deliverables to allow us to start putting some enterprise architecture and mapping in place as well as propose the best way to ensure it is embedded and maintained.

• The business problem:

  This is a recognised organisational risk and the enterprise mapping work is a key mitigation action.

• User type:

  Architects across TPR

• Definition:

  Architects across TPR (mainly solution but also data and business) will consume and contribute to the repository once in place and it will be used by other technical colleagues for reference and guidance.

• Which phase the project is in:

  Discovery

• Existing team:

  The main stakeholders will be the Director of Technology and the Lead Architect.

• Address where the work will be done:

  Telecom House, 125 - 135 Preston Rd, Brighton and Hove, Brighton BN1 6AF

• Working arrangements:

  TPR operates a hybrid working practice. There may be times where it is appropriate to work in the office but on the whole work is done from home. Technological supply can be arranged if need be.

• Security and vetting requirements:

  Baseline Personnel Security Standard (BPSS)

• Latest start date:

  15 January 2024

• Contract length:

  0 years 2 months 0 days

• Optional extension:

  0 years 1 months 0 days

• special term or condition:

  Please see the draft order form in supporting documents showing two special terms: - Special Terms 1: To address changes under Procurement Policy Note 03/02 – Updated Guidance on Data Protection Legislation. - Special Term 2: To address the Pensions Act 2004– Section 82 Restricted information.

• Indicative maximum:

  £40000

• Indicative minimum:

  The contract value is not specified by the buyer

• Further information:

  We would expect this to take around 20 working days, but appreciate this could stretch over a period of 1-3 months depending on the model and any dependencies requested by the supplier.

• Contracted out service or supply of resource?:

  Contracted out service: the off-payroll rules do not apply

• How many suppliers to evaluate:

  5

• Technical Competence:

  65%

• Cultural fit:

  10%

• Social values:

  0%

• Price:

  25%

• Essential skills and experience:

  40%

• Nice-to-have skills and experience:

  10%

• Technical questions:

  50%

• Description:

  Demonstrable track record of establishing/embedding an Enterprise Architecture function within an organisation of a similar nature: - Public Service/Government organisation - Circa 1000 employees - Circa 100 colleagues in the Technology area - Mainly a cloud-based environment, with Azure as their core platform - Single office location but home-based workers for the majority of the time

• Weighting:

  40%

• Description:

  Demonstrable experience of the planning and execution of a program to deliver an enterprise mapping activity with ongoing adoption.

• Weighting:

  30%

• Description:

  What strategies do you employ to understand the unique needs and requirements of the organisation and its users before designing and proposing a solution.

• Weighting:

  10%

• Description:

  Describe how you balance the need for customisation and configuration of a solution against industry standard frameworks and templates.

• Weighting:

  10%

• Description:

  What information/skills/resources would you need from TPR to support your approach?

• Weighting:

  10%

• Description:

  Provide an example of an Enterprise Architecture approach you have implemented with detail on how the customer evolved that afterwards.

• Weighting:

  40%

• Description:

  Detail your understanding of any standards and/or governance frameworks within a Technology area of a Government organisation.

• Weighting:

  30%

• Description:

  What Key Performance indicators (KPIs) do you track to measure the success of an established Enterprise Architecture approach?

• Weighting:

  20%

• Description:

  How do you engage with stakeholders resistance to change?

• Weighting:

  10%

• Question:

  How is your company / team structured - will you be carrying out all these activities relating to the enterprise mapping in house, or do you use any third parties to help? If you are using third parties, how will you be managing them and ensure that they are aligned with the project deliverables / and vision / goals that we have?

• Weighting:

  30%

• Question:

  How familiar are you with working with a variety of technical and non-technical resources to complete an exercise like this and ensure there are no gaps in your approach?

• Weighting:

  15%

• Question:

  What access would you need to our Tenant / TPR estate / what would you recommend? Do we need to provide you with multiple service accounts or named user?

• Weighting:

  10%

• Question:

  Detail estimated time frames to complete the work outlined or suggested changes to scope/timings

• Weighting:

  20%

• Question:

  Please detail how your aim to provide value for money for this project.

• Weighting:

  10%

• Question:

  How do you usually ensure signoff / success of the exercise resulting in adoption from the customer?

• Weighting:

  15%

• Question:

  Please detail your understanding of enterprise mapping practices within the Public Sector.

• Weighting:

  30%

• Question:

  Please provide detail of common challenges which could hinder the delivery of the enterprise mapping exercise.

• Weighting:

  30%

• Question:

  Please detail how you ensure knowledge share/handover during/following the work and what enduring documentation would you create/provide?

• Weighting:

  20%

• Question:

  Please detail how you propose to work effectively with key areas of our organisation.

• Weighting:

  20%

• Pricing model:

  Time and materials

• Additional assessment methods:

  Case study

• Level:

  Not confident

• Score:

  0

• Description:

  The response does not address the qualitative requirement OR The evaluation panel is not confident that the respondent: • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily meet the qualitative requirement(s)

• Level:

  Major reservations

• Score:

  1

• Description:

  The evaluation panel has major reservations whether the respondent: • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily complete the contract requirements covered by this qualitative requirement.

• Level:

  Minor reservations

• Score:

  2

• Description:

  The evaluation panel has minor reservations whether the respondent: • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily complete the contract requirements covered by this qualitative requirement.

• Level:

  Reasonably confident

• Score:

  3

• Description:

  The evaluation panel is reasonably confident that the respondent. • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily complete the contract requirements covered by this qualitative requirement to a reasonable standard.

• Level:

  Confident

• Score:

  4

• Description:

  The evaluation panel is confident that the respondent: • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily complete the contract requirements covered by this qualitative requirement to a high standard.

• Level:

  Completely confident

• Score:

  5

• Description:

  The evaluation panel is completely confident that the respondent: • Understands the contract requirements covered by this qualitative requirement; and/or • Will be able to satisfactorily complete the contract requirements covered by this qualitative requirement to a very high standard.

• Publication of stage 1:

  12/10/2023

• Clarification period closes:

  20/10/2023 12:00

• Deadline for suppliers to submit their stage 1 responses:

  27/10/2023 12:00

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