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Procurement details: RM1043.8-1-ROYAL NATIONAL ORTHOPAEDIC HOSPITAL NHS TRUST - ELECTRONIC PATIENT RECORDS SUPPORT

4

Applications submitted

£

Indicative Budget

Potentially in scope

Off-payroll status

12 May 2023

Application Closing Date

1. Context and requirements

• Pre-market engagement:

  Refer to details in the specification document

• Work done so far:

  Refer to the specification document

• Which phase the project is in:

  Discovery

• Existing team:

  The supplier will be working with a range of stakeholders and to name a few; Clinical and non-clinical staff, EPR Programme Director, EPR Programme Manager, Head of Procurement, Deputy Director of IT, CNIO, CCIO, CMIO, MIO, Finance, NHSE&I, ICB and LPP.

• Address where the work will be done:

  The main location for work, will be at the Royal National Orthopaedic Hospital NHS Trust, Brockley Hill, Stanmore, Middlesex, HA7 4LP.

• Working arrangements:

  This will be a hybrid approach, MS Teams and Face to Face meetings any expenses incurred to be borne by the supplier.

• Provide more information about your security requirements:

  No security clearance needed

• Latest start date:

  2023-06-01

• Enter the expected contract length:

  1 year, 6 months

• Extension period:

  9 months

• Are you prepared to show your budget details?:

  No

• Confirm if you require a contracted out service or supply of resource:

  Supply of resource: the off-payroll rules may apply

• Summary of work:

  RNOH are seeking to appoint a Consultancy Partner with expertise in Electronic Patient Records (EPR) to engage internally within RNOH stakeholders; Clinical, Consultants, Non-clinical, Medical Director, EPR Programme Director and Chief Financial Officer reporting to the EPR Programme Director and Programme Manager and external stakeholders from NCL ICB (North Central London Integrated Board), Frontline Digitalisation to support the EPR digital programme for RNOH to: a) Develop a framework for measuring the change and its impact on the organisation through the definition of and implementation of a business benefits methodology. b) Create a Full Business Case for approval by the Trust Board providing authority to proceed to contract award. Other NHS bodies may be engaged in the final approvals process (e.g. NHS Improvement) c) Develop a Data Migration Approach d) Create a Trust Data Strategy to support the EPR implementation e) Conduct all procurement activities required to select an EPR supplier within the London Procurement Partnership (LPP) Clinical Digital Framework f) Negotiate, compile and finalise the EPR Contract with the preferred supplier g) Plan and prepare for the Implementation phase of the Programme Further information is in the attached specification document

• Where the supplied staff will work:

  London

• Who the organisation using the products or services is:

  The Royal National Orthopaedic Hospital NHS Trust

• Why the work is being done:

  Refer to further competition document

• The business problem you need to solve:

  Refer to the attached specification document

• First user type:

  Trustwide engagement

• Enter more details about this user type:

  This is trust wide involvements, all clinical staff will be using the electronic patient records and a significant number of non-clinical staff.

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• Select your pricing model:

  Fixed price

• Additional assessment methods:

  Case study

• Additional assessment methods:

  Work history

• Create your scoring criteria:

  3

• How many suppliers to evaluate:

  5

• Technical competence:

  40

• Cultural fit:

  20

• Social value:

  10

• Price:

  30

• Essential skills and experience:

  50

• Technical questions:

  50

• Describe the essential skill or experience:

  Refer to attached award criteria

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  100

• Explain the technical question:

  Refer to attached award criteria

• Enter a weighting for this technical question in whole numbers, for example 30:

  100

• Your question:

  Refer to award criteria

• Enter a weighting for this question:

  100

• Explain the social value question:

  Refer to attached award criteria

• Enter a weighting for this question:

  100

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• Publication of stage 1:

  May 5, 2023, 10:42 AM

• Clarification period closes:

  May 9, 2023, 5:00 PM

• Deadline for suppliers to submit their stage 1 responses:

  May 10, 2023, 5:00 PM

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Clarification questions and responses

There are no questions and clarifications relating to this opportunity.

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