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Procurement details: DII Digital Assessment Toolset

32

Applications submitted

£250000

Indicative Budget

Outside scope

Off-payroll status

18 April 2023

Application Closing Date

1. Context and requirements

• Pre-market engagement:

  None

• Work done so far:

  N/A

• Which phase the project is in:

  Discovery

• Existing team:

  The internal project team currently consists of the Project Manager, Product Owners and Communications Team. They will frequently engage with other College of Policing and external stakeholders.

• Address where the work will be done:

  The project team is virtually based but supported with primary physical meeting facilities in Ryton-on-Dunsmore and Harrogate. The supplier will be expected to spend most of the time working virtually but with any necessary face-to-face meetings being conducted at Ryton or Harrogate or facilitating meetings at their own premises.

• Working arrangements:

  Working virtually with a team who will fully integrate with the DII team, sharing their knowledge and insight and able to work within an agile delivery process and practice. Microsoft compatible resources will be used with MS Teams the primary communication and document management software for the delivery of this project. Twice weekly meetings held virtually to discuss progress/risks/completion and where necessary in person meetings.

• Provide more information about your security requirements:

  Developed Vetting (DV)

• Provide more information about your security requirements (optional):

  Security cleared personnel at NPPV 2 or 3 will be required. This wasn't any option on the portal so please ignore the DV requirement and consider that NPPV 2 or 3 will be required.

• Latest start date:

  2023-06-12

• Enter the expected contract length:

  1 year, 6 months

• Extension period:

  6 months

• Are you prepared to show your budget details?:

  Yes

• Indicative maximum:

  250000

• Provide further information:

  £100 - 250k inc VAT on the development and production of the DII Digital Assessment Toolset

• Confirm if you require a contracted out service or supply of resource:

  Contracted out service: the off-payroll rules do not apply

• Summary of work:

  The Digital Intelligence and Investigation (DII) Capability Improvement Hub (CIH) work with forces and others to understand challenges/opportunities in the DII environment. It: • provides insight into what frontline policing needs to meet digital challenges • ensures policing has ability to assess and improve DII capability in a nationally coherent and consistent way • scans digital environment to identify emerging challenges/opportunities • turns identified challenges/opportunities into resources to support delivery of products Under Digital Policing Portfolio (DPP) a Digital Assessment Toolset (DAT) was launched in 2019 to enable forces to determine their capability maturity across a range of digital capabilities. 25 forces completed the assessment. They were given access to a reporting tool, identifying areas of high maturity and capability gaps and areas of low maturity. Analyse of the DAT data sets developed national insights. National Report published, alongside focused reports on specific digital areas. Outcomes include: • One force the DAT highlighted digital as a risk and used it for the creation of a DII team which enhances their digital capabilities. • A force identified 45 actions against 8 strategic policing areas and the DAT provided evidential basis to give products priority. • One identified 31 areas of low capability and designed learning outcomes to upskill.

• Where the supplied staff will work:

  No specific location (for example they can work remotely)

• Who the organisation using the products or services is:

  College of Policing Ltd

• Why the work is being done:

  The Digital Intelligence and Investigation (DII) Capability Improvement Hub (CIH) work with forces and others to understand challenges/opportunities in the DII environment. It: • provides insight into what frontline policing needs to meet digital challenges • ensures policing has ability to assess and improve DII capability in a nationally coherent and consistent way • scans digital environment to identify emerging challenges/opportunities • turns identified challenges/opportunities into resources to support delivery of products Under Digital Policing Portfolio (DPP) a Digital Assessment Toolset (DAT) was launched in 2019 to enable forces to determine their capability maturity across a range of digital capabilities. 25 forces completed the assessment. They were given access to a reporting tool, identifying areas of high maturity and capability gaps and areas of low maturity. Analyse of the DAT data sets developed national insights. National Report published, alongside focused reports on specific digital areas. Outcomes include: • One force the DAT highlighted digital as a risk and used it for the creation of a DII team which enhances their digital capabilities. • A force identified 45 actions against 8 strategic policing areas and the DAT provided evidential basis to give products priority. • One identified 31 areas of low capability and designed learning outcomes to upskill.

• The business problem you need to solve:

  The College of Policing want to understand the digital and data maturity of 43 police forces with the ability to receive live time data, with automatic analysis of qualitative and quantative information. The data should be able to be presented at national and force level.

• First user type:

  General Overview

• Enter more details about this user type:

  Users will be police officers and police staff in force at all levels of organisation, with no database skills so knowledge and learning to upskills officers and staff will be required as part of the bid

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• About assessment criteria:

  test

• Select your pricing model:

  Capped time and materials

• Additional assessment methods:

  Presentation

• Create your scoring criteria:

  3

• How many suppliers to evaluate:

  5

• Technical competence:

  55

• Cultural fit:

  5

• Social value:

  10

• Price:

  30

• Essential skills and experience:

  10

• Nice-to-have skills and experience (optional):

  0

• Technical questions:

  90

• Describe the essential skill or experience:

  Ability to commit an analytical resource to produce both high-level and detailed analysis of the data collected.

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  15

• Describe the essential skill or experience:

  Experience of rapid delivery of digital products to ambitious deadlines, leading to operational solution delivery

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  20

• Describe the essential skill or experience:

  Demonstrable experience of delivering engaging and dynamic user interfaces,

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  15

• Describe the essential skill or experience:

  Demonstrable experience of working to WGAC2.1AA

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  10

• Describe the essential skill or experience:

  Demonstrable experience of using agile delivery methodologies

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  15

• Describe the essential skill or experience:

  A strong record of providing support and advice throughout the project on design, delivery and implementatio

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  25

• Describe the nice-to-have skill or experience:

  Desirable to have experience of working with UK police forces and related organisations

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  50

• Describe the nice-to-have skill or experience:

  Have experience of applying the principles of user-centred design to the development of digital solutions

• Enter a weighting for this skill or experience in whole numbers, for example 30:

  50

• Explain the technical question:

  Technical Solution

• Enter a weighting for this technical question in whole numbers, for example 30:

  40

• Explain the technical question:

  Approach and Methodology

• Enter a weighting for this technical question in whole numbers, for example 30:

  30

• Explain the technical question:

  Team Structure

• Enter a weighting for this technical question in whole numbers, for example 30:

  10

• Explain the technical question:

  Risk, Dependencies and Mitigation

• Enter a weighting for this technical question in whole numbers, for example 30:

  20

• Your question:

  Have a no-blame culture and encourage people to learn from their mistakes

• Enter a weighting for this question:

  30

• Your question:

  Demonstrate how you will work with the College of Policing team and other organisations to deliver the Digital Intelligence and Investigation Digital Assessment Toolset

• Enter a weighting for this question:

  40

• Your question:

  How will you Take responsibility for your work on this project

• Enter a weighting for this question:

  30

• Explain the social value question:

  Please describe how you prevent discrimination and promote equality in the following aspects of your organisation. Include as part of your response: Recruitment and selection Training and promotion.

• Enter a weighting for this question:

  40

• Explain the social value question:

  Please describe how you raise awareness and increase the influence of staff, suppliers and other appropriate stakeholders to promote health and wellbeing including both physical and mental health.

• Enter a weighting for this question:

  30

• Explain the social value question:

  Please demonstrate how you maximise employment and training opportunities for the following groups : Long-term unemployed individuals Those who face barriers to employment Those who are located in a deprived area.

• Enter a weighting for this question:

  30

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• Publication of stage 1:

  March 31, 2023, 12:00 AM

• Clarification period closes:

  April 6, 2023, 4:00 PM

• Deadline for suppliers to submit their stage 1 responses:

  April 18, 2023, 12:00 PM

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Clarification questions and responses

There are no questions and clarifications relating to this opportunity.

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